INSIGHT  Help Index

Instructions

Step-by-step Instructions

Alphabetic Listing

Chapter Listing

Reference Information

Definitions

Menu Commands

Parts of the INSIGHT Screen


Help Instructions

You can find information in Help by using the index or the Search feature. To return to the Help Index after you read the instructions below, click the Back button or press the B key.

For complete instructions on how to use Help, press the F1 key while the Help window is active.

To use the Help Index

Do one of the following:

1.	Click an underlined topic.
2.	Press the TAB key until you highlight the topic you want, and then press the ENTER key.
To scroll in the Help window

Do one of the following:

1.	Press  the UP and DOWN arrows.
2.	Use the scroll bars with the mouse.
To return to the previous topic

Click the Back button or press the B key.

To open the Search feature in Help

Click the Search button or press the S key.

To close the Help window

From Help's File menu, choose Exit (ALT, F, X).


Step-by-step Instructions

For fast access to specific information in Help, choose the Search button in the Help button bar.

Chapter 1:	Introducing INSIGHT and Getting Started

Overview of INSIGHT

The INSIGHT Querying Process

System Requirements

Installation

Getting Started

Chapter 2:	Performing a Simple Query

Selecting Sub-databases

Query Dialog

Defining a Query

Viewing the Results

Exiting the Query Results

Performing Another Query

Exiting from your Title

Chapter 3:	Partial View of Query Results

Abbreviated Results

Query Output for Fields

Chapter 4:	Full View of a Document

Screen Format

Navigation Buttons

Exiting the Query Results

Using Hyperlinks

Zooming and Panning

Copying Text/Images to other Applications

Printing

Hidden Text

Chapter 5:	Advanced Querying

Multi-field Queries

Term Wheel

Range Queries

Multiple Wildcard Combinations

Logical Operators

Proximity Querying

Chapter 6:	Using Querying Tools

Query Results List Box

Sorting by Relevance

Query Tree

Thesaurus

Synonyms

Soundex

Stemming

Query within a Query

Performing a Query using a Table of Contents

Saving and Loading Queries

Chapter 7:	Adding and Removing Annotations

Adding an Annotation

Viewing, Editing or Removing Annotations

Searching for Annotations

Finding the Next Match

Appendix A: 	Toolbar Shortcut Buttons

Menu Operations

Navigation


Menu Commands

File Menu

Print

Statistics

Exit

Edit Menu

Copy

Clear

Select All

Query Menu

Context Retrieval

Conceptual Retrieval

Save Expression

Load Expression

Window Menu

Tile

Cascade

Arrange Icons

Close All

Zoom Window

View Fixed Fields

Window 1...9

Navigation Menu

Next Hit

Prev. Hit

Next Page

Prev. Page

Another

Exit Query

Sort Relevance

Annotation Menu

Add

Search

Next Match

Zoom Menu

Fit Within

Page Width

Zoom Selected

Help Menu

Contents

Search

Context

About Insight


Parts of the Insight Screen

Button and menu option explanations

Document

Heading

Maximize button

Menu bar

Minimize button

Navigation buttons

Restore button

Scroll bars

Selection bar

Text area

Title bar

Toolbar

Zoom window


Overview of INSIGHT

Brief Description

INSIGHT into Information is a powerful, highly sophisticated, multi-lingual, bi-directional software system for constructing full-text retrieval databases for CD-ROM, and for constructing sub-databases as separate CD-ROM titles. It integrates advanced retrieval methods with the latest computer technology, including connectivity to media add-ons.

Potential Users

*	Software developers
*	Developers of in-house software applications
*	CD-ROM titles producers
*	Computer manufacturers
*	Professional literature publishing houses
*	Government in-house publishing units
*	Publishers of books, newspapers, magazines, periodicals, etc.
*	Corporate in-house publishing units
*	Archives of companies, institutions, etc.
*	Re-publishing and media clipping services
End-User Benefits

*	Fast, effective, reliable retrieving of the exact data desired.
*	Retrieval from multiple sources, different formats and image/text combinations.
*	Retrieved documents that look exactly like the original.
*	Tailored "Knowledge-base" by adding user annotations to the original documents.
*	Full compatibility with IBM-PC platforms and MS-Windows™.
*	Simple installation and network compatibility.
*	Simulates the end-user's database.
*	Operates sophisticated retrieval engine with:
-	logical operators

-	advanced searching algorithms

-	optimization methods

-	supporting tools

*	Responds quickly and completely to complex queries.
*	Substantially reduces title development time and effort.
*	Handles large volumes of text and has unique viewing capabilities.
*	Especially tuned for CD-ROM.


Basic Building Blocks

An INSIGHT database can include documents with different characteristics, significance and other differentiating factors. The database contains five main building blocks:

1.	Sub-database

2.	Field

3.	Document

4.	Query Results

5.	Hit Word

These documents can be stored in up to 16 sub-databases, or they can all be stored in one sub-database.


Sub-Database

Every sub-database has its own field structure, which means various types of documents can be grouped under different sub-databases. Dividing the database into several sub-databases enables you to focus queries on one type of document, several types of documents or all the documents in the database - according to predefined parameters.


Field

Fields, are used for narrowing a query to specific portions of the document. Every document in the database contains at least one field, and might include several occurrences of the same field.


Document

This is the basic INSIGHT text entity. Every document is located in a sub-database defined as part of the database. A typical document in the INSIGHT database can contain:

Text - divided into various fields according to their function in the document. For example, Title, Author, Date, Subtitle, etc.

a.	A document must contain at least one valid field.
b.	Every document entered in a sub-database doesn't have to contain all its defined fields.
c.	The same field can occur several times in a document.
Color Images - images in one of the standards supported by INSIGHT.

Hidden text - retrievable portions of the document defined as hidden and which do not appear while you are viewing the document.


Query Results

A group of documents which meet the query conditions set by the user. You can view these documents in several different ways.


Hit Word

A word that matched the query term is sometimes referred to as a "Hit Word". Once a document that is part of the query result is displayed, the "Hit Words" it contains are shaded in gray for highlighting. When a document containing hit words is printed, the hit words are also shaded in gray.


The INSIGHT Querying Process

The INSIGHT querying process includes four major steps:

1.	Selecting the sub-database/s to query on.

2.	Entering the query term and launching the query.

3.	Viewing lists of the retrieved documents.

4.	Viewing a specific document.

In addition, end-users can enhance their querying capabilities using various tools the publisher configures and makes available. you can also convert your database into a knowledge-base by adding personalized annotations to the data.

__________

See also

Getting started


Getting Started

Before beginning to work wth your title, make sure you have completed the following steps:

1.	Check that your hardware and software meet the system requirements.
2.	Perform the installation procedure
3.	Open your title.


System Requirements

Hardware and operating system requirements for running your title under INSIGHT into Information  are summarized below:

a.	MS-Windows™ 3.1 requirements

(the program runs on any computer which can run MS-Windows™ 3.1 or up)

b.	CD-ROM drive

(if title distributed on CD-ROM)

c.	Color monitor, VGA or better

(a 256 color super-VGA is strongly recommended)


Installation

The installation procedure for INSIGHT into Multimedia is very similar to most Windows products. To begin, perform the following steps:

1	Insert the CD-ROM or the first diskette for your title into the drive.

2	Click File on the Program Manager menu.

3	Click Run, and the Run window appears.

4	Click on Browse and the Browse window appears.

5	Select the appropriate drive

6	Put setup.exe in the File Name box by clicking on it in the list.

7	Click on setup.exe and then on OK. The Run window appears again.

8	Click on OK to start the installation process, and the Initializing Setup window appears. This process takes a little time.

From this point on, just follow the instructions that appear on the screen. When loading is finished, a window appears with a message that the setup was successful.


Entering the Opening Screen

On your INSIGHT applications window in the Program Manager, click on the icon for your title as illustrated below for the Multimedia Producer.

Clicking on the  icon for your title brings up its opening screen.


Performing a Simple Query

Defining the query is the first and most important step in retrieval operations. This process involves four steps:

1.	Selecting sub-databases.

2.	Defining the query.

3.	Entering the query text including any logical operators.

4.	Viewing the results.

__________

See also

Partial view of query results

Full view of a document


Selecting Sub-Databases

When you enter the application, none of the sub-database buttons are highlighted. To select the sub-databases for the query, click on the buttons for the ones you want to include.

After being clicked on, the button will appear in a different shading, which indicates it has been selected. Clicking on a button which has already been selected will unselect it.


Activating the Query Dialog

After  you have selected the sub-databases, clicking on the Start button will:

a.	Pop up the Query Dialog for any selected sub-databases.
b.	Have no effect if none of the sub-databases buttons are selected.
c.	Display the message 'No common fields' if the sub-databases selected cannot be queried upon simultaneously.


Defining a Query

Type in the text for the query in the desired field or fields on the query dialog.

For example,  type in "Multimedia" in the Full Text field of the Jan-Feb Issue sub-database in the Multimedia Producer demo.

A "Full Text" query of this type will search for any occurrences of "Multimedia"; regardless of whether it appeared in the Author, Heading, Editorial Text or Advertisement fields.

NOTE:	The words "and, or, not" are logical operators (conditional statements) used to enrich the querying terms. To use one of these words in the query text, put it in quotation marks. For example:

Invalid: 	To be or not to be

Valid: 	To be "or" "not" to be


Viewing the Results

When you click OK on the Query Dialog, the Query Response window appears. This window shows that the query found the word "multimedia" 69 times in a total of 15 documents.

Click on OK on the Query Response window to select the Full Page option. This provides a full view of the first document in the Multimedia Producer demo that matches the hit word in the query.


Exiting the Query Results

Clicking on the [image]  button exits from the query results, and the main screen reappears. At this point, you can either perform another query or exit from your title as explained below.


Performing Another Query

If you want to change the query terms and perform another query, click on Start, and the Query Dialog reappears.

After you enter the query text and click OK, the Response Dialog reappears, and if desired you can choose a different view of the query results.


Exiting from your Title

Click on  the Exit option on the File menu or press ALT X to exit from your title.


Partial View of Query Results

Depending on your specific needs, you can view the query results which meet the query conditions in a variety of ways:

1.	Full pages of text.

2.	The lines above and below selected hit words.

3.	Occurrences of field entries.

__________

See also

Performing a simple query

Full view of a document


Abbreviated Results

The Abbreviated Results option is used to display larger portions of the information taken from several documents that matched the query. The resulting display consists of several lines around each occurrence of the hit word on the page.

To view abbreviated results

The simple query illustrated in Performing a Simple Query generates a full page output for the query results. To quickly look at more instances of the query results, proceed as follows:

1	Click on OK on the Query Dialog for the Jan-Feb Issue sub-database, and its Response Dialog appears.
2	Click on the Viewing Mode scroll bar on the Query Response window to display the viewing mode options.
3	Click on the Abbreviated Results option to bring it into the box.
4	Click on  OK.
The Abbreviated Results display for this query appears as described below:

a.	"Multimedia" is the hit-word and is shaded in gray.
b.	A dashed line separates the occurrences belonging to the same page.
c.	A green document name enclosed in a dashed line separates between occurrences in different pages.
d.	The green page number is a hyperlink to the desired full document.
To open the full document

1	Click the right mouse button on the green page number to open a window with the full document.
2	Click the Tile option on the Window menu to view the full document together with the Abbreviated Results display.


Query Output for Fields

Suppose you are looking for all the documents containing "crude oil" and "Russia" in a title for financial news clips, and the query results come up with 57 documents! You can do one of two things:

1.	Read one document after another.
2.	View a short list containing:
-	Only the headlines of the 57 documents that matched the query;
-	Only the author's name;
-	Only a summary of these 57 documents.
(depending on whether you have defined the underlined fields in the database).

Viewing this short list can save lots of time and help focus only on articles of real interest, instead of having to navigate through 57 documents one at a time.

For example in the Multimedia Producer demo, the Editorial Text, Advertisement, Author and Heading options are used to display query output for the underlined fields. The resulting display is the combined list of all the texts related to this field which have been retrieved (regardless of whether the retrieved words are actually in the field).

Suppose "video" is queried in the Editorial Text field and you click OK. This displays the Query Response window with 12 documents and 127 occurrences of the word "video".

When you select a different field (Author) on the viewing mode scroll bar, the results appear as shown below:

a.	Document S20 happens to contain Author which has the word "video" in it.
b.	Documents S12 and S15 contain the word "video" in their text, and therefore the Author field for the document is displayed. The Author  field itself does not include the word "video"!
c.	Documents S13, S16, and S19 also contain "video" references within their texts but do not have any Author field in them.


Full View of a Document

Depending on your specific needs, you can view the query results which meet the query conditions in a variety of ways:

a.	Full pages of text.
b.	The lines above and below selected hit words.
c.	Occurrences of field entries.
__________

See also

Performing a simple query

Partial view of query results


Screen Format

The screen format for viewing the query results contains nine different sections:

Heading	Vertical Scroll Bar	Zoom Window
Menu Bar	Horizontal Scroll Bar	Navigation Buttons
Tool Bar	Document	Button and Menu Option Explanations


Heading

Location:  Top of the screen

Contains the name of the title and the name of the document currrently being viewed.


Menu Bar

Location:  Under the heading

Contains eight separate menu entries:

File	Edit	Query	    Window	Zoom	  Navigation     Annotation    Help


Toolbar

Location:  Under the menu bar

Contains buttons for simplifying menu operations on your main menu (grayed options do not have a shortcut button).

Click Toolbar for a list of the shortcut buttons available.


Scroll Bars

Location:  Right side and bottom of the screen

These scroll bars operate in the same way as they do in Windows.


Document

Location:  Center of the screen

Displays the query results for the current document including its graphic components.


Zoom Window

Location:  Bottom right corner of the document

If enabled, displays the proportion of the document currrently on the screen.


Button and Menu Explanations
Button and Menu Option Explanations

Location:  Bottom right of the screen

Displays a brief explanation of what each button and menu option does.


Navigation Buttons

Location:  Bottom left of the screen

Contains buttons for simplifying navigation through documents.

	Next hit word document
	Previous hit word document
	Next sequential document
	Previous sequential document
	Another window with next hit word document
Navigation Process

Once you are actually looking at the first document retrieved, use the navigation buttons for:

a.	Moving back and forth to and from documents containing hit words.
b.	Paging back and forth through the documents in sequential order, even if the hit words did not match the query.
Navigation Inside Documents

Once inside a document, you can easily and quickly navigate from one side to the other using the horizontal scroll bar, or up and down using the vertical scroll bar.

1.	To move a scroll bar, click on it and keep it pressed while dragging the mouse.
2.	To move quickly to a remote position, click on the bar at that point.
3.	To move slowly in any direction, click on the appropriate arrows on the bar or use the appropriate ARROW KEYS on the keyboard.
4.	To move to the next or previous screen use the Page Down or Page Up keys.


Exiting the Query Results

Clicking on the [image]  button exits from the query results to the Viewing Mode menu.

At this point, you can perform another query or exit from your title.


Using Hyperlinks

A hyperlink enables direct access to another document without having to search for it with a separate query.

To activate a text hyperlink

1	Place the cursor over the text containing the hyperlink.
2	Click the right mouse button on the hyperlink, and a window containing the hyperlinked document is opened.
To activate an image hyperlink

1	Place the cursor over the image containing the hyperlink (the cursor changes from an arrow to a hand symbol).
2	Click the right mouse button on the hyperlink, and a window containing the hyperlinked document is opened.


Zooming and Panning

These operations enable you to enlarge or reduce the size of the screen display. Four different types are available:

Fit Within	Zoom Selected
Page Width	Zoom Percentages


Fit Within

Displays the entire document in reduced size on the left side of the screen.

NOTE:	Distortions such as overlap and amplified font sizes may occasionally appear in the display.
Clicking on 100% on the Zoom menu or the [image] button returns the page to its full size.


Page Width

Displays the document so that it fills the screen horizontally.

Clicking on 100% on the Zoom menu or the [image] button returns the page to its full size.


Zoom Selected (Panning)

Enlarges a selected portion of the document and its immediated surroundings to a size that fills the screen.

Clicking on 100% on the Zoom menu or the [image] button returns the page to its normal  size.


 Zoom Percentages

Enlarges or reduces the page being viewed to the percentage option you click on. For example, clicking on 200% doubles the current size and clicking on 50% cuts in in half.

Clicking on 100% on the Zoom menu or the [image] button returns the page to its normal  size.


Copying Text/Images to other Applications

These operations can copy a selected area of text on the screen to the clipboard for pasting into other Windows applications on your computer. A selected area can also be deselected.

Three different operations are available:

Copy	Clear	Select All
Copy

This option enables you to select an area in the document and copy it to the clipboard.

To select an area for copying text

1	Start to select an area. If the cursor progresses according to the lines, the area selected will be copied as text.
NOTE:	If the area is selected as text, it enters the clipboard as ASCII text and loses its layout and font indicators.
To select an area for copying a graphic image

1	Start to select an area. If the cursor moves smoothly without capturing complete lines, the area selected will be copied as a graphic image.
To copy the selected area into the clipboard

1	Click on Copy on the Edit menu;	or
2	Press Ctrl+C;	or
3	Click on the [image] button.


Clear

This option enables you to deselect the highlighting for the selected information from the query result.

To deselect a selected area

1	Click on Clear on the Edit menu;	or
2	Press Del;	or
3	Click on the background itself.


Select All

This option enables you to select the entire area of text on the screen and copy it to the clipboard.

To select the entire area on the screen

1	Click on Select All on the Edit menu;	or
2	Press Ctrl+A;	or
3	Click on the [image] button.


Printing

You can use the print option for printing a hard copy of a document as WYSIWYG (what you see is what you get). On the printout, the Hit Words are shaded in gray.

To print a document

1	Click on Print on the File menu;	or
2	Click on the [image] button.
CAUTION:	The entire document is printed on one page. For a very long document, this might result in some extremely small print!
	It is good practice to print documents that do not exceed the size of two screens.


Hidden Text

Hidden texts can relate to any field in the sub-database, but are not part of the document's visible text.

A document can have two kinds of "hidden texts":

1.	Texts  related to images but not part of the original document.
2.	Retrievable texts that are not part of the original document.
Querying on these hidden words will retrieve the document they are part of,  but the hit words will not be visible.


Advanced Querying

You can take advantage of a number of advanced querying methods for both enhancing and enriching the querying process, including:

a.	Multi-field queries for using more than one field.
b.	Term wheel for simplifying the entry of field values.
c.	Range queries for querying on a range of dates or numbers.
d.	Multiple wildcards for a variety of combinations in formulating queries.
e.	Logical operators for adding conditional statements to the query terms.
f.	Proximity querying for searching based on how close words are to other words.
__________

See also

Performing a simple query

Partial view of query results

Full view of a document

Using querying tools


Multi-field Queries

Multi-field queries enable you to enrich the querying process by entering text in more than one field at a time on the query dialog.

In the selected sub-databases, only documents that include the query terms for each field entered will be retrieved.


Term Wheel

A term-wheel lets you click on an alternate list of terms instead of typing a field value on the query dialog.

To activate a term wheel

1	Place the cursor on the scroll bar arrow.
2	Click on the arrow to open a list of terms for the field.

To place a term in a field

1	Place the cursor on a term on the list.
2	Click on the term to place it in the field.


Range Queries

You can run two kinds of range queries:

A range of dates

A range of numbers

To use this feature, simply enter the range with a dash separating the upper and lower boundaries.


To query on a date range

1	Enter the lower boundary date followed by a dash.
2	Enter the upper boundary date.
NOTES:	1.	The date format is DD/MM/YY.
	2.	DD and MM can be one integer, e.g., 4/2/94 and YY can be YYYY, e.g., 1994.
	3.	Only a slash or a period can be used as separators in a date query, such as:
		DD/MM/YY   DD.MM.YY


To query on a number range

1	Enter the lower boundary number followed by a dash.
2	Enter the upper boundary number.
NOTES:	1.	Leading zeroes will be ignored in the search.

2.	For the search to be valid, the upper and lower limits must be different.

Valid formats: 	00100-500   22-24

3.	A range of decimals can be queried provided that:

-	Numbers less than one contain a leading zero.

-	There are no more than four decimal places.

Examples: 	0.26-0.751    127.4-982.1475


Multiple Wildcard Combinations

For formulating queries, you can use two common wildcard symbols, "?" and "*",  in a variety of combinations. You can insert them into a word as a prefix, a suffix or somewhere in the middle of the word.

?	Represents any character at a given position in a word.

(limited to a single character)

*	Represents the characters preceding or following it in a word.

(can be any number of characters)

NOTE:	Try not to query on a single letter and a * wildcard (such as d*) which produces a lot of words. This slows down the system and might cause some results to be lost.


Logical Operators

Logical operators are predefined symbols or words which enable you to enrich the querying process by adding conditional (Boolean) statements to the querying terms. You can enter them between words in the query using upper, lower or mixed case characters.

AND	Retrieves only documents containing both the word before and the word after.
OR	Retrieves documents containing either the word before or the word after.
NOT	Retrieves only documents containing the word before.
( )	The words inside the parentheses are treated as one word.
Operator	Symbol	Example

AND	and	manager and director

OR	or	Smith or Brown

NOT	butnot	milk butnot cream

(	(	(blue and white) or red

)	)	chin and (eye or ear)

NOTE:	If you want to query on "and, or, not" instead of using them as a logical operator, put them in quotation marks. For example:

Invalid: 	To be or not to be

Valid: 	To be "or" "not" to be


Proximity Querying

Proximity querying looks for documents based on how close words are to other words. The  search is performed in the same order the words are entered in the field.

An INSIGHT database can have up to two levels of proximity:

a.	within X words

b.	within Y sentences

Proximity levels usually make the search more effective but may prolong search time.

A special symbol is used to indicate proximity on the query screen:

!	for word proximity

#	for sentence proximity

NOTE:	Proximity querying is sometimes referred to as Metrics or Word Adjacency.


Word Proximity

This option searches based on how close a retrieval word is to other retrieval words.

(! is the default operator)

The default proximity for a query on words adjacent to each other is one. "United States" is automatically translated to "United" within one word of "States" (United !1 States). Changing it to (United !3 States) translates the proximity to  "United" within three words of  "States".

To search using word proximity

1	Enter the first word followed by a space.
2	Enter ! followed by the number of words away from the first word.
3	Enter the second  word.


Sentence Proximity

This option searches based on how close a retrieval word is to other retrieval words of the same kind in terms of sentences.

(# is the default operator)

For example, (video #3 animation) means to search for documents where an occurrence of "video" is within up to three sentences away from "animation".

Enter a zero next to the sentence proximity operator (video #0 animation) to search for any occurrence where "video" is in the same sentence as "animation" in the queried field.

To search using sentence proximity

1	Enter the first word followed by a space.
2	Enter # followed by the number of sentences away from the first word and then a space.
3	Enter the second  word.
To search using proximity in the same sentence

1	Enter the first word followed by a space.
2	Enter # followed by a zero and a space.
3	Enter the second  word.


Using Querying Tools

You can take advantage of a number of querying tools for both enhancing the querying process and making it more convenient to use, including

Query results list box for selecting particular documents for viewing.

Sorting by relevance for sorting according to the occurrences of Hit Words.

Query tree for showing the breakdown of the query in a tree structure diagram.

Thesaurus for accessing a hierarchy of related terms.

Synonyms for activating the word's synonyms in the query.

Soundex for activating equivalent sound spellings for the word in the query.

Stemming for activating the word formation elements in the query.

Query within a query for entering a new query while reviewing the initial query and without effecting the initial query.

Table of contents query for performing a query directly from the table of contents.

Saving and loading queries for saving frequently used queries so that you don't have to type them in again.

__________

See also

Performing a simple query

Partial view of query results

Full view of a document

Advanced querying


Query Results List Box

The query results list box enables you to select particular documents for viewing.

To select documents for viewing

1	Click on the scroll bar arrow.
2	Scroll through the list of documents in the sub-database.
3	Highlight the documents you want by holding down the Ctrl key and clicking on them.

To activate a full page view of the documents

1	Click on Full Page to bring up the first highlighted page in the full page viewer.
2	Click on the Next Document navigation button [image] to bring up the next highlighted document in the list.
3	Click again on  [image] to bring up the next highlighted document in the list and so on.

To activate an abbreviated results view of the documents

1	Click on Abbreviated Results to bring up the abbreviated results for all of the highlighted pages.


Sorting by Relevance

The default "Page" (As Is) sorting order for the Hit Words is in the order of the pages in the database. An "Ascending" and "Descending" sort order refers to the number of occurrences of the hit words in the documents. Sorting takes slightly longer but may reduce the time it takes to reach the relevant information.

Page

The first document in the database which contains the hit-words will be the first entry in the sorted list. Sorting by "Page" is the default and also the fastest way to sort but may not reflect the relevant information.

To activate a "Page" sort order

1	Click on Sort order... on the Navigation menu to open another menu containing the available sorting order alternatives.
2	Click on Page to set the sorting order.

Ascending relevance

Sorts according to frequent occurrences of the hit words in the documents. The retrieved document with the most occurrences of the hit-words will be the first entry in the sorted list.

Takes a bit longer but may reduce the time it takes to reach the relevant information.

To activate an "Ascending " sort order

1	Click on Sort order... on the Navigation menu to open another menu containing the available sorting order alternatives.
2	Click on Ascending Relevance to set the sorting order.

Descending relevance

Sorts according to infrequent occurrences of the query information in the database. The retrieved document with the least occurrences of the hit-words will be the first entry in the sorted list.

Takes a bit longer but may reduce the time it takes to reach the relevant information

To activate a "Descending " sort order

1	Click on Sort order... on the Navigation menu to open another menu containing the available sorting order alternatives.
2	Click on Descending Relevance to set the sorting order.


Query Tree

A query tree shows the breakdown of the query in a tree structure diagram. What appears in this diagram depends upon any logical operators entered on the query field line.

The query tree shown below appears after querying on a Full Text field with "multimedia OR video AND audio" (logical operators can also be entered in lower or mixed case).

The database contains 15 documents with "Multimedia" and 12 documents with both Video AND Audio. Without logical operators, "Video" appeared 17 times and "Audio" 15, a total of 32 compared to only 16 after applying "AND".

NOTE:	"Words found" is based on the selected sub-database(s), but the number of words in the query tree is based on the entire database!


Thesaurus

A thesaurus consists of a hierarchy of related terms which you can use to enhance querying possibilities. If the publisher has defined a Thesaurus for your title, a Thesaurus button will appear on the Query dialog.

To activate a thesaurus

1	Click on the Thesaurus button on the Query dialog.
2	Review the list of the root terms defined in the Thesaurus.
To open up the terms list

1	Double-click on any root on the Terms List. This displays the Terms just below it in the hierarchy.
2	Review the list of terms just below it in the hierarchy which are now displayed.

To add a term to the query dialog

1	Click on any one of the terms to highlight it.
2	Click again to add the term and all terms below it to the text.


Synonyms

A Synonyms List consists of words with similar meanings. If the publisher has defined a Synonyms List for your title, you can use it to activate the word's synonyms in the query.

To activate a synonyms list

1	Type in the symbol defined for a Synonyms List ( | is the default).
2	Type in the the query term (enclosed in parentheses) immediately after the symbol.
NOTE:	If no synonym is defined for a word, INSIGHT only queries the word itself!


Soundex

Soundex consists of equivalent sound spellings for the word. If the publisher has defined Soundex  for your title, you can activate it for the word in the query.

To activate Soundex

1	Type in the symbol defined for Soundex ( ~ is the default).
2	Type in the the query term immediately after the symbol.
For example, suppose you are looking for an author whose last name you think is Magle, but the correct spelling is Magel. Using Soundex, "Magel" will be retrieved because it sounds almost the same as  "Magle."


Stemming

Stemming is an enrichment technique which uses word formation as affected by inflection, derivation and composition. If the publisher has defined Stemming for your title, you can activate it for the word in the query.

To activate Stemming

1	Type in the symbol defined for Stemming ( ^ is the default).
2	Type in the query term immediately after the symbol.
For example, suppose you apply Stemming to the word "make".  Using this technique, only words beginning with "mak" such as makes, making and maker will be retrieved; but the word "remake" will not be found.


Query within a Query
Query within a Query (Context Retrieval)

This option enables you to enter a new query while reviewing the initial query and without effecting the initial query.

To activate Context Retrieval

1	Click on the Context Retrieval option on the Query menu or click on the [image] button.
2	Review the Context Retrieval dialog box  which is now displayed.
3	Type in the new query term in the Context Retrieval dialog box.
4	Click on OK.
TIPS:	1.	The "Combine with previous" box on the Context Retrieval dialog box enables you to limit the new query search to the query results obtained in the previous query.
	2.	You can enter logical operators (AND, OR, NOT); proximity operators (word, sentence) and wildcards as well as context operators (Thesaurus, Synonyms, Soundex, Stemming) in the Context Retrieval dialog box.
	3.	Instead of typing the query text in the Context Retrieval dialog box, you can select text from the document. To do so, highlight a portion of the text and then activate Context Retrieval.
After you click OK (without clicking "Combine with previous"), the new query  is performed on the entire database and not on a specific sub-database or field.

A "Global" button will replace the field entries in the Response Dialog. This button enables you to look at the entire document in a non-graphic format. To view it in a graphic (WYSIWYG) format, click on the Full Page button.


Table of Contents Query

Table of Contents (TOC) is an alternative method for accessing documents in the database. A database can have several TOC's with unlimited depth. If the publisher has defined one or more TOC's for your title, you can initiate a query from buttons on the main screen.

The TOC helps arrange the title's contents and can be used for:

a.	Accessing documents directly (and not through a query).
b.	Executing external software.
c.	Reviewing the general scope and contents of the database.

When you double-click on Articles in Figure 6.17a, the display window shown in Figure 6.17b appears.

To activate a Table of Contents Query

1	Click on the applicable Contents button on your title's main  screen.
2	Review the Table of Contents window  which is now displayed.
3	Double-click on the option you want (can be a document, video link or audio link).

For example, suppose you are looking for a particular article in the Multimedia Producer database. Three simple clicks will bring up the article:

a.	Click on the Contents button to open the main TOC (contains options for articles, video links and audio links).
b.	Click on "Articles" to open the next level (a TOC for articles).
c.	Click on the article you want, and it will be directly displayed.


Saving and Loading Queries

INSIGHT provides a convenient tool for saving frequently used queries so that you don't have to type them in again. This involves two separate operations:

a.	Saving a new or updated query.
b.	Loading a previously saved query.

To save a new or updated query expression

1	Click on Save Expression on the Query menu to display the Save As dialog box.
2	Type in the file name.
NOTE:	The .qry extension is provided to help recognize the saved query files.

To load a previously saved query expression

1	Click on Load Expression on the Query menu to display the Open dialog box.
2	Type in the file name.

The query files listed in the bottom left of the window have been saved with the extension .qry to enable easily locating them when they are reloaded.

NOTE:	You can only load queries previously saved for the same sub-database.


Annotations

Annotations are textual enhancements which can be added to the title. They are used to make it easier to locate specific information in the document. Both the publisher of the title and the end-user can make use of this feature.

Two common examples of annotations are captions relating to a textual region and a textual description of a graphic region.

You can review, edit or delete existing annotations. In addition, you can search for them in the title. For convenient viewing, the windows containing each occurrence of a particular annotation can be displayed at the same time.


Adding an Annotation

Annotations can be added to every document if you want to make textual enhancements to the database. First select the region on the document where you want to position the annotation (it cannot overlap an existing hyperlink).

To select a region

1	Click the mouse on the region where you want to place the annotation (a cross symbol appears) and keep the left mouse button pressed.
2	Drag the mouse to cover the region desired.
3	Release the button. The selected region is surrounded by a dotted box to make it easily visible.

To cancel the selection

1	Click the mouse on the region again.
To add an annotation

1	Click the mouse on the [image] button or on the Add option on the Annotation menu. This pulls down the Add Annotation dialog box.
2	Key in the desired annotation.
3	Click on the [image] button if you want to clear the box of text.
4	Click on the OK button when you are satisfied with the text. A yellow annotation icon appears on the annotation region.
Note:	Add as many annotations per page as you would like but make sure that their triggering areas do not overlap.
 __________

See also

Overview of annotations

Viewing, editing or removing an annotation

Searching for an annotation


Viewing Editing or Removing an Annotation

You can view annotations that you have already made to a document using the following procedure:

To view an annotation

1	Place the cursor over the annotation icon (a clip symbol appears).
2	Click the right mouse button on the selected region.
3	This pulls down the Show Annotation window with the annotation text displayed.
To edit an annotation

1	Click on the text of the annotation and change it as desired,   OR:
2	Click on the [image] button if you want to clear the box of text, and type in the new text.
To remove an annotation

1	Click on the [image] button, and a request for confirmation appears.
2	Click on Yes to delete the annotation or on No to return to the Show Annotation window.
 __________

See also

Overview of annotations

Adding an annotation

Searching for an annotation


Searching for an Annotation

You can search for annotations that you have already made to a database using the following procedure:

To search for an annotation

1	Click the mouse on the [image] button or on the Search... option on the Annotation menu. This pulls down the Annotation Search dialog box.
2	Type in the text of the annotation you are looking for.
3	Click on OK. The first document containing this annotation text will appear.
4	Find the annotation by looking for the yellow clip icon.

To find the next occurrence of an annotation

1	Click the mouse on the [image] button or on the Next Match option on the Annotation menu. The next document containing an annotation which has the queried text in it will appear.
2	Find the annotation by looking for the yellowclip icon.
 __________

See also

Overview of annotations

Adding an annotation

Viewing, editing or removing an annotation


Definitions

Abbreviated Results

Annotation

Boolean Operators

Buttons

Database

Document Style

Field

Free Text

Full Page

Hidden Text

Hit Word

Hyperlink

List Box

Logical Operators

Metrics

Menu Bar

Navigation

Panning

Proximity

Query Dialog

Query Tree

Range Query

Response Dialog

Sort Relevance

Soundex

Stemming

Sub-database

Synonyms

Term Wheel

Thesaurus

Toolbar

Viewing Mode

Word Adjacency

Zoom Window


Alphabetic List
Step-by-step Instructions

For fast access to specific information in Help, choose the Search button in the Help button bar.

A

Annotations

C

Context retrieval

Copying

D

Date range

Document definition

Document viewing

E

Exiting a title

Exiting query results

F

Field

Fit within

H

Heading

Hidden text

Hit-word

I

Installation

L

Loading a query

Logical operators

M

Menu bar

Metrics

Multi-field query

N

Navigation

Number range

P

Page width

Panning

Printing a query result

Proximity

Q

Querying process

Query tools

Query tree

R

Range query

S

Saving a query

Screen format

Select all

Selecting sub-databases

Sentence proximity

Sort relevance

Soundex

Stemming

Sub-database

Synonyms

System requirements

T

Term wheel

Thesaurus

Toolbar

W

Wildcards

Word adjacency

Z

Zoom percentages

Zooming


Toolbar

Displayed across the top of the Insight screen, below the menu bar and above the document, to give quick mouse access to many tools used in Insight.

Click	To

--------------------------------- File Menu -----------------------------------------------------------------

Print the file for the document currently displayed.

Display a summary of statistics about the database.

Close your Insight title.

--------------------------------- Edit Menu -----------------------------------------------------------------

Copy the selection area into the clipboard.

Deselect the selected information from the query results.

Select the entire area on the screen and copy it to the clipboard.

-------------------------------- Query Menu -------------------------------------------------------------

Pull down a dialog box for specifying a context retrieval query.

Pull down a dialog box for specifying a conceptual retrieval query.

Save the current query expression.

Load an existing query expression.

------------------------------- Window Menu -----------------------------------------------------------

Tile all the open windows on the screen.

Cascade all the open windows on the screen.

Arrange all the icons on the screen.

Close all the open windows on the screen.

Activate the Zoom Window on the screen.

View the fixed fields on the screen.

--------------------------------- Zoom Menu -----------------------------------------------------------------

Show the entire document in reduced size on the left side of the screen.

Show the document in a page width which fills the screen horizontally.

Enlarge a selected portion of the document to a size which fills the screen.

Restore the page size to its original size.

Enlarge or reduce the page size by a specific % (60% shown here).

--------------------------- Navigation Menu -----------------------------------------------------------------

Set the document sort according to existing document relevance.

Set the document sort according to ascending document relevance.

Set the document sort according to descending document relevance.

--------------------------- Annotation Menu -----------------------------------------------------------------

Add a textual annotation to the title.

Search for an existing annotation in the title.

Find the next match for an existing annotation in the title.

--------------------------------- Help Menu -------------------------------------------------------------

Show the contents of the Help available in INSIGHT.

Enter the search for a topic feature in Help.

Enter the context feature in Help.

Display basic information about INSIGHT.